Program Assistant, HLC Programs
Do you have a passion for public health and working with a team? Healthy Lincoln County is seeking a Program Assistant to join our team! Can be part time or full time for the right candidate. Position will be hybrid, with remote work and travel to the Damariscotta office. This position collaborates with the whole HLC team, providing administrative and program support to leadership and staff. Requires flexibility, can-do attitude, great communicator, skilled at time management and anticipating needs.
Our Vision & Mission
We envision a world in which all people have access to high quality and enduring solutions to improve and maintain their health and well-being. Healthy Lincoln County (HLC) supports thriving, healthy communities in Lincoln County by working with our partners to improve the health and well-being of our residents- from the youngest members of our communities to our seniors. HLC is a local community health non-profit agency serving all of Lincoln County, Maine.
Healthy Lincoln County is a proud community program of MCD. MCD aspires to be a premier partner of choice and an internationally recognized leader, innovator, and trusted partner in applied, cross-national public health solutions. Our mission is to improve the health and well-being of people worldwide through enduring, high quality, cost-effective and universally accessible public health solutions.
Position Description: Assists with administrative, operational, and implementation activities for assigned projects in MCD Public Health. Projects include but are not limited to: WellStarME Worksite Wellness Program, Maine School Oral Health Program, and others as assigned.
Supervisor/Accountability: Reports to the assigned MCDPH Co-Director. Works closely with various program/project teams as assigned.
Essential Job Functions:
(These responsibilities and duties are specific to the hired position)
• Provides professional level of customer service and support to staff, external partners and key stakeholders
• Provides administrative support to project staff, including meeting management (room scheduling, creation of materials and minutes), scheduling support, updating outreach materials, coordinating project reporting and other duties as requested
• Provides customer support to all who contact the program(s) phone lines and email inboxes
• Assists with fielding questions from our clients to connect them to the appropriate resources
• Assists with putting together materials and resources
• Assists with the procurement procedures and ordering of supplies when necessary
• Assists with distribution of health material and supplies which may include mailing and delivering health and wellness materials to various vendors
• Assists with updating policies and procedures
• Assists with the coordination of meetings, trainings, presentations and conferences
• Assists with sending out Statement of Expectations (SOEs), Service Agreements (SAs) and Memorandums of Understanding (MOUs) and follow up with those who do not respond
• Assists in compiling documents for grant submissions
• Assists with processing payments for travel reimbursements and invoices
• Collects and inputs data into Excel or appropriate database programs
• Assists with monthly, quarterly and annual reports
• Other duties as assigned
Tier 1 – Entry Level: Tier 1 competencies apply to public health professionals who carry out the day-to-day tasks of public health organizations and are not in management positions. Responsibilities of these professionals may include basic data collection and analysis, fieldwork, program planning, outreach activities, programmatic support, and other organizational tasks.
*Core Competencies for Public Health Professionals: Complete list of Core Competencies for Public Health Professionals Revised and Adopted by the Council on Linkages Between Academia and Public Health Practice: October 21, 2021.
Qualifications: Bachelor’s degree in health-related field is preferred; however, equivalent related work experience may be considered. Strong writing and interpersonal communication skills and cultural competence are essential. Detailed knowledge of all current Microsoft Office software programs, as well as any other software programs necessary to perform the job.
Abilities: To perform this job successfully the employee in this position must be able to demonstrate at least functional proficiency in most of the core competencies. Individuals who are energetic self-starters, who are able to function comfortably in a team environment and relate well to co-workers and the public are well suited to this position. This position requires flexibility and the ability to manage time and multiple tasks.
Physical Demands: The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the position. While performing the duties of this position, it is regularly required to sit and write, to operate a computer and printer, fax machine, photocopier, calculator and use telephone and other communication devices. The employee must be able to sit and drive a car to transport him/herself to meetings or other MCD offices. Must be able to walk around the office, up and down stairs, and be able to do light lifting.
Confidentiality: MCD employees may have access to or be required, as part of the duties of this job, to view, use, and/or be aware of certain protected health information or other facts about individuals that are of a highly personal and confidential nature. Employees must follow and adhere to all HIPAA and MCD corporate confidentiality and privacy policies and practices. Employees may also be required to follow additional confidentiality policies or practices required by certain programs or business units.
Safety: MCD promotes a safe work environment. Employees must follow all safety policies and procedures to ensure an accident-free workplace.
Mental Demands: Must be able to assume a wide range of responsibilities, to work with staff who vary in their work styles, and to work under pressure. Willingness to work irregular/extra hours, evenings, weekends, and travel in state as necessary. Provide timely response to requests and deadlines. Receive, process, and provide visual, verbal, and written information.
Work Environment: The primary location of this position is a typical office environment. However, the responsibilities may require meetings, conferences, trainings, etc., that necessitate an individual to be in various public places.
Job Performance Evaluation: The employee will be evaluated at least annually, but more often if performance warrants it.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be interpreted as an exhaustive list of all responsibilities, duties, and skills required of personnel assigned to this position.
NOTE: All applicants must be authorized to work in the United States.
MCD requires all employees to be fully vaccinated as a condition of employment, unless entitled to a medical or religious exemption. All offers of employment are contingent upon satisfaction of this requirement, and you will be required to show proof that you are fully vaccinated or have a valid religious or medical reason not to be vaccinated. Please do not provide information about whether you are seeking an exemption from the vaccination requirement unless and until you receive a conditional offer of employment from MCD.
Applications should be sent to email@example.com, please include in the subject REF# MCDPH-318 Position is open until filled. Please ensure to send all of the requested information to be considered. No phone calls please.
Medical Care Development, Inc. is an Equal Opportunity Organization.
Please reference position MCDPH-318 when submitting your application.